Latest Expenses Articles:

Inhouse Development or an ASP Service

Whilst UK organisations agree that automating the expenses process would be of real business benefit, there is one main question posed when deciding how to introduce an automated system. Read more +

Prevent employees from fiddling fuel claims

A recent survey of fuel claimants in the UK indicated that as many as 1 in 10 company motorists admit to hiding personal purchases among their mileage expenses, and that one in five drivers spend up to two or more hours filling out their mileage expense forms. Many company drivers also admitted to using pay-and-reclaim schemes operated by their employers to mask other purchases, including cigarettes. Read more +

Do your claimants know the importance of a VAT receipt?

Asking your claimants to produce a VAT receipt can help your business reclaim the maximum amount of VAT for their employee expenses. Yet, enforcing this policy could potentially prove difficult. Read more +

Enforce Your Limits - Effective employee expenses policy management

Limiting the amount an employee can claim, before they claim it, can often be unachievable as the limits are not always known. This can result in an employee being reimbursed more than they are genuinely entitled.

Ideally you would be able to stop employees over-claiming, but with a manual system the chance of errors and over-sights is increased. Read more +

Even employee expenses create a carbon footprint

We all leave a carbon print, an invisible trace of destructive emissions created by doing everyday activities. The amount of emissions you create depends on the amount of energy and resources you use. Today, the average UK individual uses 5013 units of carbon emissions which ideally should be reduced to 2500. Read more +

How will the festive period affect your business employee expenses?

Christmas parties are a great way to reward employees for a good years work. These corporate socials encourage team bonding, motivation and loyalty; and following the introduction of the Income Tax (Earnings and Pensions Act) 2003, a previous tax 'concession' for employers giving Christmas parties to staff has been put on a statutory footing. Read more +

Do you know which employee benefits are non-taxable?

All employees are taxable on all the income they receive from their employment, this includes:

• Salary
• Benefits in kind
• Expenses payments    Read more +

How will the new Corporate Manslaughter and Corporate Homicide Act 2007 affect you?

With the new Corporate Manslaughter and Corporate Homicide Act 2007, coming into force from April 6th 2008, companies are being warned that they must take necessary measures to ensure they comply. Read more +

Monitor fraudulent employee expenses claims

Recent research revealed that when it comes to submitting expenses, approximately 19% of employees admitted to filing false or exaggerated claims, with many admitting to over claiming mileage by at least 10%! Read more +

Build Your Defence Case Against the Tax Inspector

If you do not collect enough information from your employees when they make expense claims you could be risking heavy fines from the HMRC. They need to understand if a payment you make to an employee is either taxable or to reimburse a legitimate business expense. The burden to provide proof rests on the person in your organisation who maintains this and they could be required to provide up to three years worth of information! Read more +

Monitor VAT applicable employee expenses claims

Organisations lose thousands of pounds each year through unclaimed VAT associated with employee expenses claims. Read more +

Man with a van set to embarass MPs

MPs caught up in the current debacle over their expenses may be more than a little abashed by the message on a poster van touring Westminster this week. Read more +

Ten reasons why paper expenses are on the way to extinction

Employee T&E expenses are one of the top four expenditures for any business and controlling this can be timely, costly and ineffective without the right tools. Software as a Service (SaaS) solutions are proving to be one of the most economical and time saving options when it comes to certain business related activities. Read more +

Automating expenses is great for you, but what’s in it for your staff?

Some people embrace change, whilst others shy away worried about the impact this change will have on them. They want to know exactly what the benefits of the change are to them. Read more +

Reduce business travel carbon emissions

We all leave a carbon footprint, an invisible trace of destructive emissions created by doing everyday activities. The amount of emissions you create depends on the amount of energy and resources you use. Read more +

Make sure employee expenses aren't paused during the holiday season

By automating your expense management process with Expenses, you will not be returning to an in-tray full of expense claims awaiting your action. Read more +

Expenses: A user friendly & intuitive solution

Expenses is a modern and intuitive web-based user interface that provides a simple navigation with clear menu options to add, approve and report on expenses data. Helping you and your employees improve the claim process without extensive training. Read more +

Christmas Expenses (Benefits in Kind or Subsistence?)

The festive season poses all kinds of taxation questions which would not ordinarily be raised.

In the normal run of things, taking your Clients out for a business lunch is considered to be subsistence for your employees and entertainment for clients; but if you are taking out Clients for a Christmas Lunch as part of thanking them for their annual custom the picture can appear more cloudy. Read more +

Are you Aware of the 8th & 13th VAT Directives?

VAT (Value Added Tax) is a general tax, imposed on the consumption of goods and services in all European countries as well as numerous other countries worldwide. Read more +

Duty of Care

Driving is considered as one of the most dangerous activities undertaken by most employees when travelling and entertaining through the course of business. Read more +

Capitlise on your data

Employee T&E costs is one of the top three areas of business spend yet also represents one of the top areas where spend can be reduced. Expenses spend management reporting provides a heightened level of visibility, not only giving transparency of your organisation’s overall spend and claiming habits, but also allowing you to analyse and drill down into individual areas of spend, enabling more informed decision making for cost reduction opportunities and policy change. Read more +

A - Z Guide to Expenses

An expense management solution is by its very nature designed for users to claim, approve and analyse claims simply and efficiently; though we’ve found that some are more intuitive than others. Read more +

Duty of Care: Reduce the Administrative Burden

Duty of Care encompasses all the actions that should be taken by employers with regard to employees whilst driving on company business, even in their own cars. Read more +

Improve your awareness of where fraudulent expense claims occur

Since the Fraud Act of 2006 came in to effect in January 2007 the NHS have been striving to reduce fraud across the whole organisation, which is reported to cost the service up to £2 billion every year, and create a lasting anti-fraud culture. Read more +