Expense Solutions, Automated Expenses Management, Saving & Control UK

Efficient
SEL-EXPENSES will identify areas where expenses costs can be improved - mileage, accommodation, meals and train fares are all areas where most companies can improve efficiency. ie Travelling off peak on trains can save over 1/3 on regular fares.
SEL-EXPENSES reduces processing costs – saving the cost in time of the employee filling in the form and understanding what he can and can't claim (typically 30 minutes saved), saving the cost in time of the line manager checking each individual form (typically 10 minutes saved) and saving the cost in time of your accounts department processing the claim (typically 10 minutes saved).

Employee	Average cost to organisation	Saving per employee per year
Expense claimant	£30,000	£107.00
Line Manager	£45,000	£53.00
Accounts Clerk	£30,000	£53.00
Total annual saving for each claimant		£213.00
Total annual saving for 100 claimants		£21,300.00

"Using SEL-EXPENSES we have streamlined our claim process. The system provides us with the information we need to process expense claims effectively."
- NHS PASA (Purchasing & Supply Agency)

Effective
SEL-EXPENSES pro-actively manages your claims, minimises the time needed to process claims, providing full financial control to your organisation.
SEL-EXPENSES maximises the amount of VAT that can be claimed, many organisations do not claim their full entitlement due to the complexity of the VAT system and the penalty for error.
SEL-EXPENSES takes control of what is likely to be one of your organisation's top four expenditures - paper based and spreadsheet expense processing can cost organisations up to £50 per single expense claim.

“We needed a seamless system that would work for any client. The system had to be user friendly and technically and fiscally robust enough to cope with a vast range of business models… SEL-EXPENSES was ideally suited."
– Blick Rothenberg Chartered Accountants

Easy to use
SEL-EXPENSES automatically calculates your expenses – mileage amounts per vehicle, VAT on mileage by engine size, VAT on lunch dependant on number of guests, and many other special features produce correctly calculated totals ready for processing.
SEL-EXPENSES is tailored to the specific need of your organisation – employees, roles, self-definable reports, broadcast messages and many other system options are available.

“SEL-EXPENSES provided the most flexible solution, is not too complex, is value for money and is supported by excellent and quick responding sales and technical teams.”
– UK branch of overseas biopharmaceutical company

By automating your Employee Expenses, using a system that gives you the correct reports, you will be in control.

Check out our FREE 30 DAY TRIAL and contact our SEL-EXPENSES team on 01522 881300. Alternatively you can simply Click Here.

Complex legislation on employee lunches means that many organisations do not claim their full entitlement of VAT. SEL-EXPENSES can correctly calculate VAT claims dependant on number of guests at a lunch but it is still important to be aware of some of the pitfalls.

This means that many organisations are missing out on claiming their full VAT entitlement:

“The basic rule underpinning all recovery of input tax [VAT on purchases] is that it must be in furtherance of the taxpayers business.”
- David Webb, HQ Ldn, POLICY, Business Service & Taxes

Employee VAT on lunches - The basics
You can claim back the VAT on lunches at any location, no matter how near or far from the office.
You can claim back the VAT on lunches for any business related reason eg subsistence, reward or motivation.
You can claim back the VAT on alcohol, although it is worth noting that this may be considered as a taxable benefit for the employee.

“We accept that expense relating to staff canteens, staff subsistence when they are away on business trips and staff entertainment can be in the furtherance of the business.”
- David Webb, HQ Ldn, POLICY, Business Service & Taxes

Sole Proprietor, Partner and Director VAT on Lunches - The basics
You can claim back the VAT on lunches when on a customer visit.
You can claim back the VAT on lunches when there is an internal business meeting away from the office.
You can claim back VAT on lunches when on a business trip.
You cannot claim back the VAT on lunches when the meal is for business entertainment...

“Free of charge means that the recipient [non-employee] does not pay anything for the entertainment”
- David Webb, HQ Ldn, POLICY, Business Service & Taxes

...However, you can claim back the VAT on lunches of your employees in attendances
(see Employee VAT on Lunches - The basics).

Also, if a non-employee has paid to attend a conference, seminar, workshop etc and your invite stated that the event would include lunch; you can claim back the VAT.

If you would like to find out how SEL-EXPENSES can help your organisation, please contact ourSEL-EXPENSES team on 01522 881300. Alternatively you can simply Click Here.

For further information on VAT on Lunches you can contact your local VAT Office, which will be listed in the phone book under HM Customs & Excise. Any advice SEL provide for deduction of tax is subject to the approval of your local HM Customs and Excise assurance staff.

3. FREE 30-DAY TRIAL

SEL-EXPENSES is a very simple system to install and implement. All that your organisation needs is access to the Internet.

Software Europe will be happy to set up a SEL-EXPENSES system, specifically for your use by your organisation and employees. By tailoring it for your use, you will be able to experience the full benefits of SEL-EXPENSES for a full month FREE OF CHARGE.

During the trial period you will use the product as a customer; you will have full access to your own database as well as the unrivalled full technical and helpdesk support provided by Software Europe.

To arrange a trial or just find out more information, please call a member of our SEL-EXPENSES team on 01522 881300. Alternatively you can simply Click Here.

1. SEL-EXPENSES - Efficient, Effective and Easy to use