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Benefits: An Overview:
Tightening Controls

Streamlining Processes

Ensuring Compliance

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Features and Functions:
Claim Your Expenses

Approval Workflow

Financial Information

Management Reporting

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Expenses Management Solution: Streamlining Processing Costs
Related Articles:

1. Monitor VAT Applicable Claims
2. Monitor Fraudulent Expenses
3. Build Your Defence Case Against the Tax Inspector

 

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Comprehensive Expenses Management Solution

Streamlining Processes

expenses uses an effective online methodology. This incorporates electronic email notifications, paperless processes and automated totals and Tax calculations. These simple procedures ensure that the expense claim process remains efficient, and that reimbursement is quick and easy.

By streamlining the entire claim process, expenses saves your employees valuable time, creating massive opportunities for increased productivity across your organisation.

Looking at timesavings alone - around 80% of the overall cost of employee expenses to your organisation - provides a compelling return on investment for expense management automation. The financial benefits to an organisation embracing automated expense management systems are impressive:

  • 79% report administrative savings
  • 33% are able to redeploy workers
  • 53% are able to eliminate full time employees

Click on each link below to see how these time and resource savings realised:


By the Claimant (Employee)

Through automation the time spent completing an expenses claim form is reduced by 48.5%. claimants:

  • Only see the information they need
  • Do not need to calculate VAT
  • Have their Credit Card items already in the system
  • Can enter claims in multiple currencies
  • Can see the Corporate Expenses Policy online
  • Receive email notification of the progress
    of the claim

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By the Approver (Line Manager)

Through automated employee expenses management the time spent approving a claim form is reduced by 77.3%. Approvers:

  • Receive email notification of claims awaiting approval
  • Can see policy exceptions at a glance
  • View all claimed expense items clearly
  • Do not need to check total calculations
  • Can set up an approval routine for extended time periods away from the office

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By the Check & Pay Team (Finance Department)

Through expenses management automation the time spent checking an expenses claim form and submitting it for payment is reduced by 78.6%. The Check & Pay Team:

  • Receive email notification of claims awaiting action
  • Can see policy exceptions at a glance
  • View all claimed expense items clearly
  • Do not need to check total calculations (inc. VAT)
  • See all receipts are in order
  • Can view multicurrency claims in a base currency
  • Use a standard import to the finance system

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Additional Time & Resource Saving Features

  • Credit Card statement import
  • All bank details are held in the system
  • All expenses are automatically allocated to the
    relevant cost codes/project codes/department
  • Touch of a button compliance information
  • Full tabular & graphical analysis reports which can reduce the time spent reporting on expenses spend by 75%

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