Automated Contract Management Solution
System Functionality
framework is an automated contract and supplier management system that utilises the latest development tools to ensure maximum productivity.
With users in mind, framework incorporates maximum functionality to improve contract management.
Automating contract management system functionality:
Employee Directory
framework holds contact information for all employees in a central location. This information can be as detailed as required and access to this information can be determined through definable roles and access rights.
Having immediate access to this information, improves communication channels between all employees involved with specific contracts, allowing any queries to be solved in a shorter time frame.
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Audit Trail
framework logs all additions, alterations and deletions made to the system in the audit log, which can be set to email nominated personnel.
The purpose of the audit log is to provide an administrator with the ability to trace who changed any aspect of the framework database and when. In the case of alterations, the audit log provides field value before and after the alteration.
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User Roles & Restricted Access
It is essential that users of the system are granted access to the areas of the system that are relevant to jobs they undertake in relation to framework.
The defining of "User Roles" gives the ability to design profiles that categorise the different users. These roles are then assigned access rights and areas of the application they are entitled to access and use.
Documents and contracts have difference levels of access, these are:
- Open - accessible to all users
- Secure - access is restricted by user Roles or Teams
- Hidden - only permitted users can see that this document exists.
When a document is secure the user may request access to the document, framework generates an email request and the document owner is able to allow or deny access.
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Unique User Logons
All users must have an access logon in order to use framework. This logon will determine what contracts they can view and which attachments they can access.
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Centralised Data Storage
As all contract information is stored in one location the access is centralised ensuring that all users have immediate access to current information.
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File/DocumentManagement
When a file is attached in framework, it is uploaded and stored in a secure location. A sequence suffix will be appended to differentiate between the different files avoiding file duplication. A file storage structure shows the available directory’s in an organised manner where attached files can be stored.
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Customisable Fields
Unlike other contracts management solutions framework incorporates an unrivalled tailored flexibility allowing users to create an unlimited number of user defined fields enabling an infinite amount of information to be stored against each contract, product and supplier.
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Data Encryption
For increased protection, it is possible to make use of Microsoft’s Encrypted File System (EFS) which uses a complex algorithm with a unique key to encrypt all file contents being stored in the directory.
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Email Notifications
Email notifications can be set when certain actions occur within framework. The most common use is to notify personnel of contract review and renewal periods.
framework can also help assess if the product is no longer of benefit sending email notifications when service costs exceed projected savings.
Click here for more information regarding Contract Renewal Management
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Quick & Advanced Search
The quick search facility enables users to search for contracts and suppliers using varying and minimal criteria returning relevant information in a clear and concise way.
A powerful advanced search feature allows you to locate information using more focused search criteria and wild cards, to enable a more specific search result.
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System Functionality 
